Email Automation
Never miss a lead or forget a follow-up again.
We build AI-powered email systems that read incoming messages, draft smart replies, and follow up automatically — so nothing falls through the cracks.
- NEW LEAD
Jordan — kitchen remodel quote
AI draft ready: 'Hi Jordan, thanks for reaching out…'
- URGENT
Invoice #1042 overdue 14 days
SMS alert sent to Shawna · auto-followed up
- FOLLOW-UP
Maria — booking inquiry (Day 3)
Sequence step 2 sending in 2 hours
Your inbox is costing you business.
Most small business owners are losing leads they don't even know about. A potential client emails on a Friday afternoon. You don't see it until Monday. By then they've called someone else.
Or you get a lead, mean to follow up, and it gets buried under 40 other emails. Three weeks later you remember. Too late.
We fix this with AI-powered email automation that works even when you're not at your desk.
What we build
Three layers of email intelligence.
Email Triage & Classification
Every incoming email is automatically read, classified, and sorted before you open it. New leads get flagged immediately. Urgent messages surface to the top. Vendor emails go to their folder. Spam gets filtered out. You open your inbox and know exactly what needs attention — without reading every message.
AI Draft Replies
For every important email, AI drafts a reply in your voice before you even open the message. The draft pulls context from your CRM — who this person is, what they've asked before, where they are in your pipeline. Review the draft, make any edits, and hit send. What used to take 10 minutes takes 30 seconds.
Automated Follow-Up Sequences
New lead comes in. AI sends an immediate acknowledgment. Follow-up goes out on Day 3 if no reply. Another on Day 7. Lead gets flagged for personal outreach on Day 10. The whole sequence runs automatically. If they reply at any point, the sequence pauses and you're notified instantly.
How it works
A simple, supervised flow.
01
Email Arrives
New email hits your Gmail or Outlook inbox.
02
AI Reads & Classifies
The system identifies the sender type, urgency level, and required action.
03
Draft or Route
AI drafts a reply in your voice, files the email, and alerts you if it's urgent.
04
You Review & Send
A clean inbox with drafts ready to approve. One click to send. Nothing gets missed.
We always keep a human in the loop. AI drafts — you approve. This protects your relationships and your reputation.
Connects with
Works with the tools you already use.
Email Platforms
- Gmail
- Outlook / Microsoft 365
- Apple Mail
CRM & Follow-Up
- GoHighLevel
- HubSpot
- Follow Up Boss
Notifications
- Twilio SMS
- Slack
- Email alerts
Automation Backbone
- n8n
- Make.com
Pricing
Email Automation packages
Email Automation Setup
One-time setup
- Connect Gmail or Outlook
- Build email classification rules
- Set up AI draft replies in your tone
- Build 3-email follow-up sequence for new leads
- CRM connection for lead context
- SMS or Slack alerts for urgent emails
- Owner training and walkthrough
Email Automation + Dashboard Bundle
Best value — setup + visibility
- Everything in Email Automation Setup
- Email performance widget on your dashboard
- Lead tracking from email to close
- Response rate and follow-up metrics
- Monthly refinement of rules and sequences
Ongoing refinement and maintenance available as part of the AI Support Partner monthly retainer.
Stop losing leads to an unorganized inbox.
Book a free consultation and we'll show you what an automated email system looks like for your business.